For years, SharePoint has been a go-to platform for businesses seeking a centralized place for document management and internal communication. However, as technology advances and workplace needs evolve, many companies are finding that SharePoint no longer meets the demands of the modern employee experience. In fact, organizations that rely on SharePoint often encounter challenges such as poor employee engagement, lack of personalization, and an outdated user experience.
If you’re searching for a SharePoint alternative that can keep up with the modern workplace, MangoApps is an all-in-one employee experience platform that’s built to meet the needs of today’s workforce. Whether you’re a small business or a large enterprise, MangoApps offers features that go beyond what SharePoint can deliver, including personalized communication, mobile-first design, and automation. In this blog post, we’ll dive into the reasons why MangoApps is your best bet when replacing SharePoint.
SharePoint: Stuck in the Past
SharePoint’s origins lie in document storage and management, which makes sense given its primary function within the Microsoft Office ecosystem. However, as businesses have evolved, so too have their needs for employee engagement, communication, and collaboration. Unfortunately, SharePoint has struggled to keep pace with these changes.
One of the most common complaints from users is SharePoint’s lack of personalization. Employees today expect tailored experiences similar to what they receive from consumer apps, but SharePoint lacks the tools to deliver this. It often forces employees to wade through irrelevant content just to find the information they need. For example, a Seattle-based employee might see company-wide announcements for services available in other locations, like flu shots in India, that have no relevance to their daily work.
Moreover, SharePoint’s user experience feels clunky and outdated. While it integrates well with other Microsoft Office products, the platform itself requires significant customization to meet the needs of a modern workforce. This results in a time-consuming and costly setup process that leaves many companies frustrated.
MangoApps: The Future of Employee Experience
MangoApps was built from the ground up with the modern employee in mind. Unlike SharePoint, which focuses primarily on document management, MangoApps is designed as a comprehensive employee experience platform that brings together communication, collaboration, and productivity tools in one place.
Here’s why MangoApps stands out as the best alternative to SharePoint:
- Personalized Employee Communication One of the biggest advantages of MangoApps is its ability to deliver personalized communication to employees. With intelligent targeting features, MangoApps ensures that employees see only the content that’s relevant to them based on their location, job role, and other criteria. This eliminates the noise and distraction that often plagues SharePoint users. MangoApps can automatically surface action-oriented content, helping employees stay focused on what matters most. This leads to higher engagement and productivity across the organization.
- Mobile-First Design In today’s mobile-driven world, having a platform that works seamlessly on smartphones and tablets is essential, especially for frontline employees who may not have access to desktop computers. SharePoint’s mobile experience leaves much to be desired—it’s often a scaled-down version of the desktop interface, with limited functionality. MangoApps, on the other hand, is designed with mobile users in mind. The platform offers a native mobile-first experience, giving employees access to key information, messaging, surveys, and news feeds on the go. With single sign-on (SSO) and other mobile-friendly features, MangoApps ensures that frontline workers can stay connected and productive no matter where they are.
- Faster, Easier Deployment SharePoint’s deployment process can be notoriously slow and complex. Companies often need to hire consultants or full-time specialists to customize the platform to fit their needs. This not only increases the cost of implementation but also delays the time to value for the organization. In contrast, MangoApps offers fast, easy deployment. The platform can be set up in days or weeks—not months or years—so your team can start reaping the benefits right away. And because MangoApps is highly configurable out of the box, there’s no need for expensive custom development.
- Automated Content Governance One of the biggest challenges with SharePoint is keeping content fresh and relevant. Without effective content governance, intranets can quickly become cluttered with outdated or irrelevant information, making it harder for employees to find what they need. MangoApps solves this problem with automated content governance features. The platform can auto-archive stale content and send notifications to administrators when content needs to be updated. This ensures that your intranet remains a valuable resource for employees over time, without the need for constant manual intervention.
- Employee Self-Service and Workflow Automation SharePoint requires custom development to support automation and workflow processes, which can be costly and time-consuming. MangoApps makes it easy to automate repetitive tasks such as approvals, alerts, and updates through an intuitive visual workflow editor. Employees can access self-service features for time-off requests, expense reimbursements, and schedule views directly from their mobile devices, making work more efficient and eliminating unnecessary delays.
- Actionable Insights and Analytics SharePoint lacks native reporting and insights, making it difficult for managers and leadership teams to track employee engagement and intranet performance. MangoApps provides built-in analytics that automatically collect and present actionable data. This allows managers to monitor employee activity, optimize engagement strategies, and make data-driven decisions to improve overall productivity.
- Unmatched Customer Support One of the frustrations that many SharePoint users experience is the lack of direct customer support. Microsoft’s support options are limited, and many companies find themselves relying on third-party consultants to address their issues. MangoApps takes a different approach by offering dedicated customer success teams that provide hands-on assistance during deployment and beyond. This white-glove onboarding and ongoing support ensures that your team finds success with MangoApps from day one.
Conclusion: MangoApps is Your Best Alternative to SharePoint
If you’re frustrated with SharePoint’s limitations or struggling to keep your employees engaged, it’s time to consider a modern alternative. MangoApps offers everything you need in an employee experience platform—from personalized communication and mobile-first design to workflow automation and real-time insights. With its fast deployment, easy setup, and exceptional customer support, MangoApps is the clear choice for businesses looking to replace SharePoint.
Ready to see how MangoApps can transform your workplace? Contact us today for a demo or to learn more about how we can help you build a more connected, engaged, and productive workforce.
