Top SharePoint Alternatives for the Modern Workforce

Are you searching for the best SharePoint alternatives for file sharing and collaboration? You're not alone. Many organizations are exploring other options due to SharePoint's limitations in supporting frontline employees, its complex functionality in areas like search, governance, and personalization, and the high costs associated with consulting services to optimize the platform.

In this comprehensive guide, we'll introduce you to the top 10 SharePoint alternatives that can enhance your team's productivity and streamline your workflows. Whether you're a small business or a large enterprise, these platforms offer robust features tailored to meet your specific needs.

Why Consider a SharePoint Alternative?

Before diving into the list, it's essential to understand why organizations are seeking alternatives:

• User Experience: SharePoint can be challenging to navigate, especially for non-technical users.
• Cost: The platform often requires expensive consultants for customization and maintenance.
• Limited Mobile Support: Frontline employees need tools that are accessible on mobile devices.
• Customization Constraints: Personalizing SharePoint to fit unique business needs can be cumbersome.

Now, let's explore the top SharePoint alternatives that address these challenges.

Top SharePoint Alternatives for the Modern Workforce

1. MangoApps

Overview: MangoApps is a comprehensive digital work hub that combines content management, communication, employee engagement, and training into a user-friendly platform. It offers seamless accessibility on both mobile and desktop devices.

Key Features:

• Unified Communication: Streamline messages, announcements, and updates in one place.
• Content Management: Easily organize and share files with advanced search capabilities.
• Employee Engagement: Tools for recognition, feedback, and collaboration.
• Training and Onboarding: Built-in Learning Management System (LMS) for employee development.

Why Choose MangoApps?

MangoApps addresses common SharePoint disadvantages by offering a more intuitive interface, better mobile support, and personalized experiences. It eliminates clutter by ensuring employees only see content relevant to them. Read our detailed comparison of MangoApps vs. SharePoint

2. Beekeeper

Overview: Beekeeper is an employee communication app designed specifically for frontline workers. It focuses on enhancing team collaboration and task management.

Key Features:

• Real-Time Communication: Instant messaging and group chats.
• Task Management: Assign and track tasks efficiently.
• Third-Party Integrations: Expand functionality with additional apps.

Limitations:

• Lacks built-in LMS, rewards and recognition features, and advanced content management without third-party apps.

3. Staffbase

Overview: Staffbase is an employee app aimed at improving internal communications, especially among frontline employees. It has expanded its features to include community engagement and newsletter creation.

Key Features:

• Interactive News Feeds: Share updates and announcements.
• Employee Engagement Tools: Surveys, polls, and feedback mechanisms.
• Newsletter Creation: Design and distribute company newsletters.

Considerations:

Staffbase has grown through acquisitions, which may result in a less integrated platform compared to others.

4. Workvivo

Overview: Workvivo is a branded employee app that enhances communication and engagement across diverse workforces. It offers a holistic solution with several advanced features.

Key Features:

• Document Repository: Centralized storage for easy access to files.
• Employee Directory: Find and connect with colleagues effortlessly.
• Recognition and Rewards: Motivate employees through acknowledgment.

Recent Updates:

• Acquired by Zoom, potentially leading to more integrated communication features.

5. LumApps

Overview: LumApps is an employee experience platform tailored for enterprises. It equips desk workers with tools necessary for efficient collaboration and communication.

Key Features:

• Customized Intranet: Personalize your company's intranet experience.
• Social Advocacy: Encourage employees to share company content.
• Knowledge Management: Organize and access company knowledge bases.

Limitations:

• Mobile functionality is somewhat limited, which may affect frontline employees.

6. Unily

Overview: Unily offers a robust employee experience platform with various communication and digital workplace options. It's suitable for organizations seeking a SharePoint alternative with extensive features.

Key Features:

• Personalization: Tailor content and experiences for different user groups.
• Collaboration Tools: Enhance teamwork with integrated tools.
• Analytics: Monitor engagement and platform usage.

Considerations:

• Higher cost compared to other options.
• Customization can be complex for unique business needs.

7. Interact

Overview: Interact Software provides an intranet platform focusing on unifying content in a centralized hub. It blends social and collaborative capabilities to keep employees engaged.

Key Features:

• Social Intranet: Encourage interaction and community building.
• Content Management: Create and manage content with ease.
• Advanced Search: Find information quickly with intelligent search functions.

Limitations:

• Lacks task management functionality.
• Content management features are relatively new and may not be as mature.

8. Igloo

Overview: Igloo offers an intranet solution designed to improve communication, collaboration, culture, and knowledge sharing within organizations.

Key Features:

• Customizable Spaces: Build tailored digital workplaces.
• Collaboration Tools: Facilitate teamwork through shared spaces.
• Knowledge Sharing: Centralize company information for easy access.

Limitations:

• Does not include onboarding and training modules.
• May require third-party apps to achieve a full digital suite.

9. Simpplr

Overview: Simpplr provides a modern intranet solution with personalized news feeds and targeted employee communications, all within an intuitive dashboard.

Key Features:

• Employee Engagement: Features like social feeds and collaboration spaces.
• Content Management: Store and share documents efficiently.
• User-Friendly Interface: Easy navigation for all users.

Limitations:

• Lacks advanced features in task management, work collaboration, scheduling, and training.

10. Happeo

Overview: Happeo is a digital workplace platform ideal for small to medium-sized organizations looking to enhance communication and engagement.

Key Features:

• Unified Communication: Integrates with Google Workspace for seamless collaboration.
• Information Management: Reduce information chaos with organized content.
• Employee Directory: Easy access to colleague contact information.

Why Consider Happeo?

Happeo simplifies the work life of employees by prioritizing ease of use and reducing clutter, making it a strong contender for smaller teams.

How to Choose the Right SharePoint Alternative

When selecting a SharePoint alternative, consider the following factors:

• User Experience: Is the platform intuitive and user-friendly?
• Mobile Accessibility: Does it support frontline employees with robust mobile apps?
• Feature Set: Does it offer the tools you need out-of-the-box, or will you need additional integrations?
• Cost: Consider both initial investment and long-term maintenance expenses.
• Scalability: Can the platform grow with your organization?

Additional Resources

• Analyst Reports: Check out insights from firms like Gartner and Forrester to help refine your shortlist.
• Whitepapers: Download our in-depth whitepaper on SharePoint alternatives for a detailed comparison.

Conclusion

Finding the right SharePoint alternative can significantly impact your organization's efficiency and employee satisfaction. Platforms like MangoApps offer comprehensive solutions that address the shortcomings of SharePoint, providing a more engaging and productive environment for your team.

Ready to make the switch? Evaluate your organization's needs, explore the options listed above, and choose a platform that will drive your business forward.